Materials Management

Materials management’s objective is to give users access to the materials and their properties necessary for environmental compliance.

The materials management section is comprised of three areas:

• A chemical is defined as the purest form of a material, something with a single atom. For example, pure water is a chemical of H₂O atoms.
• Mixtures, also known as a product, this is a combination of chemicals to make a single product. Mixtures, such as ACME blue paint #5, are usually purchased for use. Every mixture will have chemical components.
• Process Streams. A combination of chemicals and mixtures is usually the result of a process at a location; not something that is purchased.

Add chemical/mixture/process streams

Note: This example is for a mixture, but the process is the same for all materials.

1. From the ESuite Navigation Menu, select Materials > Mixtures > Mixtures Summary.
2. From the toolbar, select New Record.
3. Complete the Mixture Profile Details; required fields are in red.
   
4. Select the disc icon from the toolbar to save the new mixture.

Add components to mixture/process streams

Note: This example adds components to a mixture, but the process is the same for process streams.

1. From the ESuite Navigation Menu, select Materials > Mixtures > Mixtures Summary.
2. Find the mixture to which you want to add the components and select Details.
3. In the Mixture Speciation section, select Add New Record.
4. In the Component column, fill in the chemical. (This column includes type-ahead search.)
   

• • If you can’t find the component, you can add it (see Add chemical/mixture/process streams, above).
  • Process streams will not appear in the list when adding components to a mixture.

5. Fill in the remaining fields.
6. Select Save next to the component name.

Link a material to a location

Certain material lists in the application are location-specific to prevent long lists. If a company uses over 50,000 mixtures, a single location may only use 40 of them.

Note: This example is for a mixture, but the process is the same for all materials.

1. From the ESuite Navigation Menu, select Materials > Mixtures > Mixtures Summary.
2. Find the mixture to which you want to associate a location and select Add to Site.
3. Select the location in the Select Site Name dropdown list.
   
   
4. Select Okay next to the site name.

Add chemical groups

The ability to group chemicals is helpful for filtering and reporting purposes. For example, a common group is HAP (hazard air pollutants), an EPA grouping of chemicals that are standard in EPA air emission reports.

Note: This example is for a mixture, but the process is the same for all materials.

1. From the ESuite Navigation Menu, select Materials > Mixtures > Mixtures Summary.
2. Find the mixture you want to work with and select Details.
3. In the Chemical Groups/Class section, select Add New Record.
4. Select the chemical group in the Group dropdown list.
5. Select Save next to the group name.

Notifications

Notifications can be configured for several reasons, for example, an unexpected variance in data that could indicate an error or a notice that you are within 95% of an allowed threshold. The application will notify you when monitored data requires human intervention. Notifications provide a proactive way to remain compliant without constant monitoring.

View a notification’s assignment

Notification assignments are how the application determines who receives a notification.

1. From the ESuite Navigation Menu, select Admin > Notification > Notification Summary.
2. Find the notification to view and select Details.
3. Select the Assignment tab.
4. In the Assign To? column, the values will be either role or user.

• • User: assigned directly to the user receiving the notification.
  • Role: assigned to a role that contains one or more users.
  • If the Notify by Assigned Site option is selected, the system will use the user’s location assignment. So, if the notification is assigned to a group of ten people, but an exceedance occurred at the Oakville location, it will only notify the user linked to that location.

View users in a role

1. From the ESuite Navigation Menu, select Compliance > Tasks > Role Summary.
2. Find the role you want to view and select Details. The users will be listed under Assigned Users.

View a user’s location assignment

1. From the ESuite Navigation Menu, select Admin > Security > Users Summary.
2. From the list of users, choose the user for whom you want to see assigned locations and select Details.
3. In the Site Access section, review the locations.